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Flexible punching
Biometric machines for the plant, geo-tagged mobile punch for field staff, shared tablet for the shop floor. Multiple methods, one attendance record.
Month-end reality
Why payroll takes three days and still has disputes
Attendance lives in several places
A biometric machine for office staff, a register at the gate for workers, and WhatsApp messages for the field team. Someone merges them by hand.
Overtime is calculated from paper slips
Supervisors write OT on slips. Slips get lost, get disputed, or get approved after the fact with nobody remembering the detail.
Leave balances are argued about
No single record of what was taken and what remains, so every leave conversation starts from disagreement.
Advances and deductions get forgotten
Advance given in the second week, remembered at salary time only if the person who gave it remembers.
Contract labour is a separate mess
Contractor bills based on attendance nobody at your end tracked independently. You pay what the bill says.
Workers cannot see their own numbers
Every query becomes a conversation with HR, and every conversation becomes a negotiation.
What we build
One chain from punch to payslip
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Shift and roster handling
Fixed shifts, rotating shifts, night shift allowances and week-off patterns handled by rules rather than by a person adjusting a sheet.
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Overtime with approval trail
OT calculated automatically from actual punch data against your rules, routed to the supervisor for approval, with a record of who approved what.
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Leave management
Application on the phone, approval by the manager, balance updated instantly. Leave types and accrual rules set to match your policy.
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Advances and deductions
Recorded when they happen, with instalment schedules where relevant, so they appear automatically in the right month's salary.
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Contract labour tracking
Your own independent record of contractor workforce attendance, so contractor bills are verified against data rather than accepted.
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Salary processing
Earnings, deductions, statutory components and net pay calculated from the attendance chain. Bank transfer file generated ready to upload.
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Self-service for staff
Each employee sees their attendance, leave balance and payslip on their phone. HR query volume drops sharply.
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Statutory registers
The registers and reports you need to produce for compliance generated from the same data, rather than prepared separately.
Designed for Indian workforce reality
The details that decide whether it works on the ground
- Works for workers without smartphones — biometric or shared device options
- Handles a workforce that is part permanent, part contract, part daily wage
- Manages staff at multiple sites and staff who never visit the office
- Geo-fencing for field punching, so attendance means presence at the right place
- Offline punch capture that syncs later, for sites with poor connectivity
- Hindi and regional language interface for worker self-service
- Handles the exceptions that always exist — half days, comp-offs, late-mark rules and grace periods
- Audit trail on every manual adjustment, so changes are visible rather than silent
Rollout
How we implement without a month-end disaster
Write down the rules that currently live in people's heads
Grace period, late-mark policy, OT eligibility, how a half day is treated, what happens on a holiday worked. Most businesses have never written these down, and different supervisors apply them differently.
Set up capture across all worker categories
Machines, mobile and tablets configured for each group. We pilot with one department first to catch the practical problems.
Run one full cycle in parallel
The first month's salary is calculated both ways — old method and new system. We reconcile every difference until they agree, and each difference teaches us a rule we had missed.
Switch over and open self-service
Once payroll is matching, the manual registers stop and staff get their own view. This last step is what reduces the HR query load.
FAQ
Attendance and payroll questions
We already have a biometric machine. Can you use it?
Usually yes. Most biometric devices can export or push attendance data, and we connect to what you have rather than asking you to replace it. We will check your specific model before committing.
How do we handle workers who do not have smartphones?
Biometric at the entry point, or a shared tablet at the supervisor's desk where workers punch with a code or fingerprint. Only staff who actually work in the field need a personal device, and for them the app is very light.
Can it handle contract labour?
Yes, and this is often where clients recover the cost fastest. Keeping your own independent attendance record for contractor workforce means contractor bills get verified against data. Differences show up that previously did not.
Does it calculate PF, ESI and TDS?
The system calculates the components and produces the figures and registers. We normally structure it so your accountant or CA retains control of statutory filing, since that responsibility and the changing rules sit best with them.
We are building operations software, not offering compliance advice — your CA stays in the loop.
What if our salary rules are unusual?
They almost always are, and that is a reason for a custom build rather than a product. Piece-rate components, production incentives, attendance bonuses, site allowances and different rules by category are all things we model to your policy rather than forcing into fixed fields.
How long does implementation take?
Typically six to ten weeks, and we always include a full parallel payroll cycle before switching over. We deliberately do not go live without that, because a wrong first salary run damages trust with workers in a way that takes a long time to repair.
How many days does your salary processing take?
If the answer is more than one, the chain is broken somewhere. The free audit will show you where.