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Clean item master
One item, one code, one name. We help you de-duplicate the mess of similar names that has built up over years — usually the single biggest cause of wrong stock.
The symptoms
How you know your inventory is out of control
You buy material you already have
Because nobody could confirm the stock, the safe decision is to order. Money sits in the godown in duplicate.
You run out of fast-moving items
The item that actually sells is the one that goes out of stock, because reorder levels exist in someone's head rather than in a system.
Physical count never matches the book
Every year-end count throws up a difference nobody can explain, and it gets written off rather than understood.
Dead stock is invisible
Material bought three years ago for one order sits quietly in a corner. It never shows up in a report because no report looks for it.
Nobody knows what is committed
Stock shows available, but half of it is already promised to an order. The next customer gets a commitment you cannot keep.
Valuation is a year-end exercise
You find out what your inventory is worth when your CA calculates it. Through the year, the number blocking your working capital is a mystery.
Root cause
Stock reports are wrong because of when things get recorded, not how
Almost every inventory problem we have investigated traces back to the same thing: movements are recorded later than they happen, by someone who was not there when they happened. Material comes in at eleven, the entry is made at six in the evening from a pile of challans, by a person guessing at item names.
In that gap, three things go wrong. Some movements never get recorded at all. Some get recorded against the wrong item because two items have similar names. And nobody can see live stock, because the system only knows what happened up to yesterday evening.
No amount of reporting fixes this. If the input is delayed and approximate, the output will be too. So the first thing we change is the moment of capture — making it possible for the storekeeper to record the movement at the point it happens, in ten seconds, on a phone or a shared tablet at the gate.
Once capture is honest, everything downstream becomes possible: live stock, meaningful reorder alerts, accurate valuation, and a physical count that actually reconciles.
What we build
Inside a Neurvixa inventory system
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Multi-location stock
Factory store, finished-goods godown, branch warehouses and material with job workers — each tracked separately and consolidated when you need the total.
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Batch, lot and serial tracking
Where it matters — expiry, quality traceability, warranty — know exactly which batch went to which customer, and trace back when there is a complaint.
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Capture at the point of movement
Gate entry, issue to production, return, transfer and dispatch recorded on a phone or tablet where it happens, not retyped hours later.
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Reorder levels that think
Alerts based on actual consumption rate and lead time, not a fixed number set two years ago. Flags both shortage risk and over-ordering.
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Committed vs. available stock
The system separates what is physically there from what is already promised, so your sales team quotes availability you can actually honour.
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Live valuation
Stock value at FIFO or weighted average, updated continuously. You always know how much working capital is sitting in the godown.
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Dead and slow stock reports
Automatic flagging of material with no movement over your chosen period, with its value, so you can act instead of discovering it at audit.
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Cycle counting
Count a small section each week instead of shutting down for an annual count. Differences get caught and explained while the trail is still fresh.
Implementation
How we get from chaos to a reliable stock figure
Clean the item master first
Before anything else. We work through your existing item list, merge duplicates, fix naming and agree a coding structure. This is unglamorous and it decides whether the whole project works.
Take one honest opening count
One proper physical count to establish a true starting position. Everything after this is tracked, so this is the last full count you need to do under pressure.
Fix the capture points
We identify every place stock moves — gate, store issue, production, job work, dispatch, returns — and put a fast way to record it right there, designed for the person who does it.
Run parallel for a few weeks
The old register continues alongside the new system until the two agree. Your team trusts the number because they watched it become right, not because we said so.
Switch off the registers
Once the system is proven, the manual books stop. From here you get live stock, and cycle counting replaces the annual shutdown.
What changes
What owners tell us is different afterwards
- Purchase decisions made from a number rather than a guess — less capital stuck in duplicate stock
- Sales can promise delivery dates the godown can actually meet
- The annual count stops being a two-day shutdown with an unexplained difference at the end
- Dead stock surfaces while it is still worth something
- You can see stock value any day, which changes how you negotiate with suppliers and banks
- New storekeepers become productive in days, because the process is in the system rather than in a predecessor's head
FAQ
Inventory system questions
Do we need barcode scanning?
Not always. Barcodes help most where you have high transaction volume, many similar-looking items, or serial-number tracking. For a business doing a moderate number of movements a day, a well-designed search and a phone screen is faster to adopt and much cheaper.
We will look at your actual movement volume and tell you whether barcoding earns its cost. If it does, we build for it; if not, we will say so.
Can it work with Tally?
Yes. The usual arrangement is that the system handles physical stock movement in operational detail, and the relevant entries flow into Tally for accounting and compliance. Your CA's process does not change.
See Tally automation for how the connection works.
Our godown has no internet. Will it work?
Yes. We build the capture side to work offline — entries are saved on the device and sync when the connection returns. This is standard in our builds because it is the normal situation in Indian warehouses and basements.
How long until our stock figure is trustworthy?
Typically six to ten weeks from start, with most of that being item master cleaning and the parallel run rather than software development. The number becomes reliable at the point your team stops finding differences during the parallel period.
Rushing this stage is the main reason inventory projects fail, so we do not.
We have material lying with job workers. Can that be tracked?
Yes, and it is one of the most valuable parts for manufacturing clients. Material sent out is tracked as your stock at that job worker's location, with expected return quantity, so losses and shortfalls surface quickly rather than at year end.
How confident are you in today's stock figure?
If the honest answer is “not very”, that is the problem to fix first. The audit is free and will show you where the recording breaks down.